Human Resource Manager at Arrupe Jesuit Institute

HR Manager will be responsible for leading the implementation of global human resources and organizational development activities in other countries. The HR Manager will be expected to design, implement, monitor, improve, and evaluate people- related strategies, programs, procedures, policies, and needs, working closely with the country Finance & Logistics, and Head of Program and HR Officers. The position requires a mix of strategic, operational, and facilitation skills and will be accountable and/or responsible for a wide array of HR and organizational development tasks, including talent acquisition, learning, and development; process, policy, and system design and implementation; compliance; employee relations; change management; among others. The candidate must be a strong people and process manager, with the ability to assess organizational priorities and needs and deploy the right team members to accomplish objectives.

KEY RESPONSIBILITIES

       i.          Advise senior management on project and HR Organizational development strategy and policy, consistent with program objectives, general good practice.

     ii.          Oversee the recruitment and candidate selection process. Support recruitment efforts: ensuring that recruitment process is consistently followed. Hands-on assistance may include strategizing with country teams on position requirements and profiles or organizational structures, determining appropriate grade levels for roles, troubleshooting sensitive candidate matters and guiding the Program and HR Officers and assessing recruitment management needs and identifying and recommending appropriate surge support.

    iii.          Oversee the implementation of a staff performance management system that drives high performance, including staff performance reviews and disciplinary actions, coaching supervisors through performance management issues. Continuously analyze and recommend improvements to performance management tools, processes, and strategies.

   iv.          Manage staff disciplinary actions for regional office staff and separation ensuring compliance with AJI policies and host country laws and regulations. This process will include conducting exit interviews with any departing project staff members and communicating written notes back to the management team, for internal knowledge management.

     v.          Develop and execute strategies, activities, and initiatives designed to support organizational growth and development consistent with program objectives, values and principles, and stakeholder expectations in consultation with the Regional Director.

   vi.          Lead the global staff and professional development function and program, holding ultimate accountability for the successful implementation and management of staff development initiatives on (e.g., new hire orientation and onboarding process, Professional Development Opportunities Program, peer support network, etc.).

  vii.          Conduct research and analyze data to gather feedback regarding staff development/wellness initiatives, engagement levels, and alignment with organizational goals and needs.

viii.          Pitch, champion, and implement new initiatives as needed.

   ix.          Proactively monitor and assess training and capacity building needs, and design and develop initiatives, trainings, and programs for staff to support these gaps.

     x.          Monitor and address staff HR-related needs and concerns, through close contact with the Finance & Operations and Country Finance & Operations Leads, recommending resources and developing strategies to address issues such as work-life balance and mental health, inter-employee conflict mediation, and country-specific legal compliance.

   xi.          Conduct periodic reviews of local salary scales and staff salaries and benefits, ensuring parity among comparable positions & levels in each office and proactively recommending adjustments.

  xii.          Be accountable for proper archiving of HR documentation such as country employment contract templates, benefits plans, project-customized performance management templates, as well as employee personnel and contractual documentation. Troubleshoot any documentation or audit issues with Program and HR Officers and Finance and Operations Specialist.

xiii.          Participate in activity teams designed to support staff capacity or organizational development.

xiv.          Lead the HR taskforce of the region through active investigative support where necessary.

 xv.          Supporting the IT Department in encouraging and ensuring data retention and management on One drive/Share point.

Qualifications and Competence

       i.          Master’s or bachelor’s Degree in relevant area of specialization with at least 8 years’ experience in Human Resources.

     ii.          Adhere to AJI values and abide by the code of conduct and other policies.

    iii.          Knowledge of Microsoft applications.

   iv.          Excellent verbal, written, and interpersonal skills.

     v.          Good time management and organizational skills.

   vi.          Proficient in Microsoft Office, content management systems, and social media platforms.

  vii.          Excellent oral communication in English language.