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Admin Manager at RecTrain Services Ltd

Admin Manager

RecTrain Services Ltd

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Job Description

Our multinational client, a leading agribusiness firm known for providing high-quality and innovative solutions within the agricultural and livestock sectors, is seeking to hire a Senior HR & Admin Manager. Reporting to the Managing Director, you will be responsible for leading all HR functions and administrative operations across production sites. You will also ensure structured HR processes, maintain accurate documentation and ensure alignment between office and operational teams, while providing administrative and secretarial support to management.

Responsibilities

  • Oversee leave administration and employee performance tracking.
  • Ensure proper documentation and compliance by maintaining accurate, up-to-date and well-organised HR records.
  • Coordinate recruitment processes to support effective hiring.
  • Manage onboarding processes to ensure smooth employee integration and retention.
  • Supervise and guide administrative staff to ensure high-quality support.
  • Oversee scheduling, communication and documentation handled by administrative staff.
  • Maintain regular coordination with production sites to ensure alignment between HR practices and operational needs.
  • Manage staff-related insurance processes, including registration, documentation and follow-ups.
  • Ensure HR practices are efficient, compliant and cost-conscious.
  • Support workforce planning and monitor HR-related cost control.
  • Provide administrative and secretarial support to senior management as required.
  • Oversee day-to-day administrative operations, ensuring structure, accountability and efficient workflow.

Requirements

  • Must have at least a  Bachelor’s degree in Business Administration, Human Resources or a related field.
  • Must have a minimum of eight (8) years’ work experience in the same or similar role, with at least three (3) years in a managerial capacity.
  • A professional HR certification, such as SHRM and CIPD, is an added advantage.
  • Must have experience managing HR processes, performance management, documentation and workforce planning.
  • Experience working in an operational or multi-site environment is an added advantage.
  • Must possess strong knowledge of HR policies, procedures, and compliance requirements.
  • Must possess strong leadership, people management, organisational and time management skills.
  • Must demonstrate strong analytical and detail-oriented skills, with the ability to solve problems effectively.
  • Must possess excellent communication (verbal and written) skills.
  • Must be proficient in HRIS systems, payroll coordination and data management.
  • Must be proficient in MS Office Suite (Excel, Word and PowerPoint).
  • Occasional monthly travel to site outside Accra is required.

 

How to Apply

Apply for Admin Manager

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