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Administrative Assistant at XCMG Ghana

Administrative Assistant

XCMG Ghana

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XCMG Ghana is seeking the services of qualified, hardworking, and experienced individuals for the position of an Administrative Assistant. The ideal candidate will be responsible for maintaining well-organized filing systems for documents, contracts, and equipment-related records. The following are the responsibilities and qualifications for the position.

Qualification

       i.          Bachelor's degree or HND in Accounting, Finance, Business Administration, or a related field.

     ii.          Minimum 4+ years of administrative or finance-related work experience; experience in construction, heavy equipment, or manufacturing is a strong advantage.

    iii.          Strong knowledge of Microsoft Excel (pivot tables, lookup functions, formulas, charts).

   iv.          Excellent communication and interpersonal skills.

     v.          Ability to manage schedules, inventory, and coordinate across departments.

   vi.          Strong analytical skills and attention to detail.

  vii.          High sense of integrity and ability to maintain confidentiality of financial information.

viii.          Ability to multitask and manage priorities in a fast-paced environment.

Key Responsibilities

       i.          Maintain well-organized filing systems for documents, contracts, and equipment-related records.

     ii.          Coordinate with suppliers, clients, and internal teams regarding administrative inquiries.

    iii.          Assist in processing invoices, purchase orders, supplier payments, and expense reports.

   iv.          Support monthly financial closing activities, including reconciliations and data consolidation.

     v.          Develop and maintain advanced Excel sheets for financial reporting, inventory tracking, and operational dashboards.

   vi.          Use Excel tools such as VLOOKUP/XLOOKUP, pivot tables, charts, conditional formatting, and data validation to analyze business data.

  vii.          Prepare monthly reports on sales, service activities, spare parts usage, and operational KPIs.

viii.          Ensure high accuracy of data entered into Excel and internal management systems.

   ix.          Support the sales and service teams with documentation and quotations

     x.          Update and monitor spreadsheets for financial tracking. Must reside in or around Spintex, Ashaiman, Tema, or nearby areas.

 

How to Apply

Apply for Administrative Assistant

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