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Executive Assistant at Ultimate HR Services Ltd

Executive Assistant

Ultimate HR Services Ltd

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Ultimate HR Services Limited is seeking the services of a results-driven, organized, qualified, hardworking, and experienced individual for the position of Executive Assistant to provide high-level administrative support to ensure the smooth operation of activities. The following are the responsibilities and qualification for the position;

Key Responsibilities

       i.          Coordinate and manage C-suite Executive(s) schedule, ensuring timely and efficient scheduling of meetings, appointments, and travel arrangements.

     ii.          Prepare and distribute meeting materials, agendas, and minutes, ensuring accuracy and completeness.

    iii.          Handle confidential and sensitive correspondence, responding to inquiries and requests on behalf of the C-suite Executive(s)

   iv.          Arrange domestic and international travel, including booking flights, hotels, and transportation.

     v.          Maintain accurate and up-to-date records, reports, and documents, ensuring confidentiality and security.

   vi.          Serve as a liaison between C-suite Executive(s), senior management and other stakeholders, providing excellent customer service.

  vii.          Undertake special projects and tasks as assigned by C-suite Executive(s), demonstrating initiative and problem-solving skills.

viii.          Proactively address executives' needs to facilitate seamless workflow.

Requirements

       i.          Bachelor's degree in Business Administration, Public Administration, Communications, or a related field.

     ii.          3-5 years of experience as an Executive Assistant or similar role, preferably in a corporate or board setting.

    iii.          Outstanding organizational and time management skills.

   iv.          Excellent verbal and written communication skills

     v.          Strong attention to detail and ability to maintain confidentiality.

   vi.          Proficient in Microsoft Office and other productivity tools.

  vii.          Ability to work independently and as part of a team.

 

How to Apply

Apply for Executive Assistant

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