Executive Assistant at Mohinani

Role Summary :

The role provides high-level executive and administrative support, facilitates stakeholder management and coordination, and ensures smooth business operations through efficient reporting, liaison with financial institutions, and internal relationship management.

Principal Responsibilities

A.    Executive & Administrative Support

·       Coordinates the MD & Chairman’s calendar, scheduling meetings, and ensuring optimal time management.

·       Handle confidential correspondence, emails, and communications with discretion.

·       Prepare high-quality reports, presentations, and business documents.

·       Coordinate travel arrangements, expense reports, and logistical support.

·       Act as a strategic gatekeeper, prioritizing engagements and interactions.

B.    Stakeholder Management & Coordination

·       Serve as a liaison between the MD & Chairman and internal/external stakeholders.

·       Foster strong relationships with business unit heads, the board, and key stakeholders.

·       Coordinates meetings, including agenda preparation, documentation, and minutes where the chairman is the champion.

·       Represent the MD & Chairman in internal and external meetings when required.

C.   Business & Financial Reporting

·       Prepare management reports, financial summaries, and business performance reviews.

·       Assist in the interpretation and analysis of financial statements.

·       Support the MD & Chairman in strategic planning, budgeting, and forecasting.

·       Ensure timely submission of reports for decision-making.

D.   Liaison with Banks & Financial Institutions

·       Maintain relationships with banks and financial institutions.

·       Support financing activities, loan agreements, and banking transactions.

·       Monitor financial commitments, payments, and compliance with banking requirements.

E.    Internal Stakeholder Relations & Governance

·       Work closely with business unit heads to track operational performance.

·       Ensure smooth communication between the MD & Chairman and department heads.

·       Monitor the execution of strategic initiatives across the organization on behalf of the MD.

·       Assist in governance processes, including board meeting coordination.

 Position Requirement :

Qualification & Experience :

The incumbent must be business and financial savvy, preferably a Chartered Accountant (CA) with 5+ years of experience in business management, finance or executive support roles, demonstrating self-sufficiency, drive, and exceptional relationship management skills.

·       Industry Exposure: Experience in a corporate, financial, or consulting environment preferred.

·       Technical Skills: Strong financial acumen and business analysis skills.

·       Proficiency in MS Office (Excel, PowerPoint, Word), financial reporting tools, and ERP systems.

·       Excellent understanding of corporate governance and compliance.

Key Competencies:

Behavioural & Leadership Competencies

·       Self-Sufficient & Driven – Works independently with minimal supervision, proactive in execution.

·       Excellent Relationship Management – Builds and maintains strong professional relationships.

·       Strategic Thinking – Ability to analyse complex business situations and provide insights.

·       Confidentiality & Discretion – Handles sensitive information with the highest level of integrity.

·       Strong Communication Skills – Clear, concise, and professional communication with stakeholders.

·       Attention to Detail – High level of accuracy in reporting and documentation.

·       Adaptability & Problem-Solving – Quick thinker, solution-oriented, and able to manage crises.