Administrator at The OR Foundation

Location: Adabraka (Near Kantamanto Market), Accra, Ghana

Terms: Full-Time

Starting Salary: USD $1,375 Gross/per month

Benefits: 20 days leave/year, SSNIT/health insurance benefits

Reports to: Senior Manager, People Operations

About The Or Foundation

Since 2011, The Or Foundation has worked at the intersection of education, environmental Justice and fashion innovation to identify and manifest alternatives to the dominant model of fashion, alternatives that bring forth ecological prosperity as opposed to destruction to allow citizens to form relationships beyond their role as consumers. Today, this work is centred primarily in Accra, Ghana, where we operate in solidarity with the world's largest secondhand clothing market to catalyse a Justice-led circular textiles economy. Our collective team works across three distinct levels of programming. We offer critical relief to members of the secondhand market ecosystem in Accra, from direct grants to help rebuild after fire outbreaks to wrap-around job training and immersive support for young women to transition out of conditions of modern-day slavery. We develop and bring to life new pathways to transform waste material into economically and ecologically useful products and systems, from business incubation for upcyclers to experimental design with bioreactors. We conduct extensive environmental and socio-economic research to inform strategy, policy, and action at both the local and global level, bringing awareness of waste colonialism into classrooms, boardrooms, and legislative sessions through media, scientific publications, as well as coalition and delegation trips that build bridges beyond single stories and across perspectives.

Our team is as diverse as our programming, with members joining the organisation from within our communities of impact and throughout Ghana, and others coming from the Netherlands, France, and the USA. We are registered as a nonprofit and non-governmental organisation in the USA and in Ghana respectively.

Role Overview:

The People Operations Administrator plays a pivotal role in coordinating our organizational systems while supporting the efficient operations of our Research & Development (R&D) and Manufacturing Workspace, apprentices, and cooperative partners. This role requires coordination of our employees and community collaborators to experience structured and supportive working environments.

Key Responsibilities:

       i.          Maintain up-to-date employee and collaborator records, ensuring compliance.

     ii.          Support the full employee lifecycle, including onboarding, contract renewals, and exit documentation.

    iii.          Coordinate healthcare, welfare, and professional development programs for staff and cooperative members.

   iv.          Manage HR databases, attendance systems, and periodic administrative audits to ensure data accuracy and compliance

     v.          Serve as the administrative and relational bridge between The Or Foundation and community-based participants such as the cooperatives, upcycler and sorter teams etc.

   vi.          Facilitate communication, training schedules, and benefit administration for community and cooperative participants.

  vii.          Document and track welfare disbursements, and project-based stipends.

viii.          Support the establishment of transparent governance structures within cooperatives to enhance accountability and inclusion.

   ix.          Oversee daily operations of the Foundation's Research & Development and Manufacturing Workspace, ensuring adherence to safety, efficiency, and quality standards.

     x.          Coordinate shift schedules, attendance, and workflow for artisans, apprentices, and technical leads.

   xi.          Support the leadership in implementing new processes, the daily operations of the manufacturing

  xii.          Workspace to ensure adherence to safety, efficiency, and quality standards.

xiii.          Generate and maintain HR, operational, and community coordination reports for review.

xiv.          Support HR policy implementation, performance management, and internal compliance tracking.

 xv.          Liaise with the Finance and Operations team to ensure accurate processing of all vendor payments and reconciliations of all project-based disbursements.

xvi.          Serve as a first-line responder for all emergencies, health incidents, and unforeseen disruptions across workspace.

xvii.          Support with the implementation of emergency communication protocols and coordinate swift response with internal and external stakeholders.

Mode of Application

       i.          Maintain readiness plans for staff safety, medical response, and operational continuity.

     ii.          Proactively identify solutions that protect employees, assets, and community relations.

    iii.          Provide calm, empathetic, and coordinated support during a crisis.

   iv.          Uphold the organization's confidentiality, data protection, and ethical standards in all processes.

Qualifications

       i.          Bachelor's degree in Human Resource Management, Industrial Relations or a related field.

     ii.          Minimum of 5years' experience in HR administration and community coordination.

    iii.          Experience working with entrepreneurs operating within the informal economy.

   iv.          Proven experience supervising operations within a production environment.

     v.          Familiarity with Ghanaian labor laws and community partnership frameworks.

   vi.          Excellent communication, coordination, and conflict-resolution skills.

  vii.          Proficiency in Google Workspace, Microsoft Office, and HR information systems.

viii.          Demonstrated ability to prioritize under pressure and deliver results independently.