Administrative Assistant at Three Dreamer Ltd

Administrative Assistant

Three Dreamer Ltd

Jobs In Accra

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Three Dreamer Manufacturing Company Limited is seeking the services of qualified and experienced individuals for the position of a HR/Admin Assistant. The primary duty of the successful candidate is to collect and manage all data pertaining to a business’ employees, but they are also involved in the recruiting, hiring, training of new employees and payroll administration. The ideal candidate will provide administrative support for the HR team and manage and update HR databases with different information, such as new hires, terminations, sick leaves, and others. The following are the responsibilities and qualifications for the position;

Job Description/Requirements

Key Tasks and Responsibilities

       i.          Provide administrative support for the HR team

     ii.          Organize, compile, and update company personnel records and documentation

    iii.          Manage and update HR databases with different information such as new hires, terminations, sick leaves, warnings, vacation, and days off

   iv.          Help in payroll management, preparation, and payment

     v.          Prepare, manage, and store paperwork for HR policies and procedures

   vi.          Answer employees’ questions and provide requested information within the allotted time frame

  vii.          Maintain schedule and coordinate calendar activities

viii.          Assist recruiters in posting job ads on careers pages, processing received resumes, and coordinating interview activities

   ix.          Answer telephone calls and provide needed information

     x.          Create reports for senior management

   xi.          Help organize and manage new employee orientation, onboarding, and training programs.

Other Responsibilities:

       i.          Ensure confidentiality is maintained at all times and provide information only to those with a need to know.

     ii.          Follow all relevant health and safety regulations

    iii.          Any other duties that may be requested by the team lead or management.

Work Relationships

       i.          Direct Reports: Trainees/Interns

     ii.          Coordinates with: Branch supervisors and unit supervisors.

Educational Qualification and Experience

       i.          A Bachelor's degree in Human Resources or Social Sciences-related subjects.

     ii.          At least 2 years of experience in the same/similar field.

Required Skills

       i.          Ability to effectively use computer software, including Microsoft Outlook, Word, Excel, and HR software

     ii.          Familiarity with labor law

    iii.          Excellent organizational and time-management skills

   iv.          Act as a reliable and supportive team member

     v.          Excellent communication and interpersonal skills

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