Human Resources Officer at Lincoln Community School

Position Summary /Job Goal:

The Human Resources Officer is responsible for supporting the entire functions of the HR Office in areas of Employee Relations, Recruitment and Selection, Payroll, Staff Development, Induction and Orientation, managing the school’s staff database and other administrative duties.

Supervised, evaluated by and reports to: The Human Resources Director

Responsibilities:

·       In the absence of the HR Director, take the lead in specific HR functions as directed by the Head of school.

·       As directed by the HR Director, provide support for the entire recruitment process within the school which includes developing of recruitment material and updating recruitment information on the school's website.

·       Assist in the preparation of the payroll as directed by the HR Director.

·       Ensure that employee records are up to date on electronic records as well as hard copy employee files.

·       Process staff claims submitted to the HR office.

·       Draft correspondence as and when required by the HR Director.

·       Liaise directly with Government Agencies under the direction of the HR Director

·       Take overall responsibility for coordinating and overseeing the preparation, readiness, and organization of faculty housing during the summer period, ensuring that accommodations are ready for staff arrival.

·       Monitor the progression of new probationary employees.

·       Update staff and School handbooks under the direction of the HR Director

·       Respond to day to day staff enquiries including medical insurance, professional development and all other HR related requests for all categories of staff

·       Take the lead in processing work permit and resident permit documentation for expatriate staff.

·       Manage staff absence and leave data base and provide periodic reports to line managers.

·       Undertake HR projects under the direction of the HR Director.

·       Design and recommend updates to HR related forms and documents as and when required

·       Under the guidance of the HR Director populate employee contracts of employment on provided templates.

·       Respond to day to day employee related questions as required.

·       Support the organization of school related functions organized by the HR Department.

·       Produce reports for the HR Department as required.

·       Support the orientation / induction program for all new hires to the school

·       Maintain an up to date employee files on data databases as well as manual files.

LCS Believes

·       That each employee makes a significant contribution to our success

·       That contribution should not be limited to the assigned responsibilities

·       Therefore, this position description is designed to outline primary duties, qualifications, and job scope, but not limit the employee or LCS to only the work identified. It is the expectation of the School that each employee will offer his /her services wherever and whenever necessary to ensure the success of our organization.

HR Officer – Person Specification

Qualifications:

·       A minimum of Bachelor’s degree preferably in Human Resources Management

Experience, Skills and Abilities:

·       A minimum of 3 years’ experience working in a HR Department undertaking similar responsibilities (Essential)

·       Experience of using Databases

·       Knowledge and application of Ghanaian Labor Law

·       Ability to record information accurately

·       Ability to work on own initiative

·       Ability to work in a team

·       Ability to work effectively under pressure

·       Experience of working in a multicultural environment

·       Excellent people skills

·       Demonstrable experience of handling employee relations issues

·       Proficient IT Skill