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Administrative Assistant at Heritage Christian University

Administrative Assistant

Heritage Christian University

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Heritage Christian University (HCU), a chartered private university located at Amasaman, Accra, invites qualified applicants to apply for the position of Administrative Assistant. The successful candidate will be responsible for handling office tasks, such as setting up meetings, taking minutes, generating reports and presentations, filing documents, and reordering supplies. The following are the responsibilities and qualifications for the position;

Qualification & Experience

·       A Bachelor's degree in Business Administration or BA in Secretaryship/Project Management/Communication or a related field and a minimum of 2 years post-qualification experience.

·       Prior administrative experience

·       Excellent verbal and written communication skills

·       Excellent minutes and reports writing skills

·       Ability to work and communicate with different stakeholders.

·       Razor-sharp problem-solving skills.

·       Strong organizational skills and attention to detail.

·       Excellent time management skills with a proven ability to meet deadlines.

·       Able to learn quickly.

·       Proven aptitude to manage and juggle many competing priorities is essential.

·       A relentless drive to get things done.

·       Able to move fluidly between collaborative and independent work styles.

·       Adept at making assessments quickly and identifying the best course of action.

·       Commitment to thinking critically and creatively about social change.

·       Interpersonal, relationship, and networking skills

·       Good project management skills

·       The ability to source and synthesize information from various sources

Administrative Assistant Responsibilities:

·       Handling office tasks, such as setting up meetings, taking minutes, generating reports and presentations, filing documents, and reordering supplies.

·       Providing real-time scheduling support by booking appointments and preventing conflicts.

·       Making travel arrangements, such as booking flights, vehicles, and making hotel and restaurant reservations.

·       Screening phone calls and routing callers to appropriate stakeholders.

·       Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.

·       Greet and assist visitors.

·       Maintain polite and professional communication via phone, e-mail, and
mail.

·       Anticipate the needs of others to ensure their seamless and positive experience.

 

How to Apply

Apply for Administrative Assistant

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