Administration Officer at Alinea

• Advanced proficiency in English (reading, writing, and speaking) is required.

Employment Conditions:

• Candidates must be legally authorized to live and work in Ghana.
• Preference will be given to candidates currently residing in Ghana.

Alinea is an international development consultancy providing technical and management expertise that helps people improve their lives. We work with governments, investors, companies, and communities to create lasting change. With nearly 40 years of experience, Alinea has successfully delivered more than 1000 projects worldwide. alineainternational.com  
 
At Alinea International, we value diversity, equity, inclusivity, accessibility and belonging in everything we do. We are an equal-opportunity employer opposed to all forms of discrimination. We actively seek and encourage applications from people of diverse backgrounds recognizing that an inclusive workforce enriches our organization and achieves smarter, more innovative results.     
 
Alinea is committed to the protection of children and vulnerable adults. Due to the nature of our work, all candidates will be subject to due diligence checks and extensive background checks where appropriate.    
 
Educational Requirements:

• Graduate with, a master’s degree in a relevant field such as business/public administration, finance, accounting, or economics.
• Additional accredited financial certifications are an asset, including Certified Public Accountant (CPA), Certified General Accountant (CGA), Chartered Financial Analyst (CFA), Financial Management, or Business Management certifications.

 
Minimum Experience:

• At least 6 - 8 years of experience (preferred) supporting international development programs valued at CAD 5,000.000 or more in Financial and Administrative roles.
• Experience working with international development stakeholders, including civil society organizations, private sector entities, multilateral organizations, donors (such as Global Affairs Canada, GAC, USAID, FCDO, UKaid), and local/national governments.
• Proven experience in preparing financial reports and managing financial systems to ensure accuracy and compliance.
• Expertise in preparing and collaborating on key project documentation, including annual work plans, financial reports, administrative reports, and narrative reports.
• Demonstrated ability to monitor and track project expenditures and maintain complete and accurate financial records.
• Experience managing the provision of logistical services.
• Previous experience maintaining records and filing systems for projects valued at CAD 5,000,000 or more.
• Experience contributing to, preparing, and submitting financial reports promptly, including Financial Plans, Annual Work Plans, and Expenditure Reports.
• Experience in developing operational documents such as manuals, policies, procedures, and monitoring tools.
• Expertise in managing, tracking, and coordinating project funds, including reviewing and preparing invoices.

 
Key Skills & Responsibilities:

• Maintain and manage the record-keeping and filing system for all financial and project documentation.
• Oversee the financial systems to ensure accurate and timely maintenance of project financial data.
• Manage the accounts payable and accounts receivable systems, ensuring accurate records of project funding.
• Administer timely payments to suppliers, contractors, and technical specialists.
• Track and monitor project expenses in line with the approved budget.
• Prepare financial and procurement reports, along with project budgets.
• Stay informed about financial policies and regulations to ensure compliance with local laws and donor requirements.
• Provide financial guidance regarding local laws, financial institutions, and expense estimates to ensure compliance with project regulations.
• Offer accounting and financial reconciliation services.
• Assist with the administration of logistics and contracts coordinated by the Project Manager.